Please visit your Client Lounge Here for more session information including "what's next", some posing (or un posing) advice, what to wear, etc etc.

This contract is for the Coffee Shop Photo Sessions in collaboration with Shake and Bops Botanical Cafe in Leesburg Virginia on the date you select below:

Coffee Shop Photo Sessions

at Shake and Bops Botanical Cafe

19 Wirt Street Leesburg Virginia 20175

Please arrive 5 minutes before your scheduled appointment time. 

Should you arrive late, because of the limited timeframes, we are not able to guarantee makeup time or appointments.

After your session, make sure to schedule your Reveal and Ordering Appointment HERE (No sooner than 21 days post session for normal delivery, 7-10 days post session for Rushed Delivery if you added this on to your session fee).  When your images are finalized we will meet over ZOOM for a video reveal of all of your images, I can help with narrowing down your choices if you need the assistance (if your session doesn't come all inclusive), and we can discuss albums/wall art/products if you are interested in purchasing them.  If you do not schedule your reveal, your gallery of images will be sent to you on the 10th or 21st day post session whether rushed or regular delivery, respectively and you will have the opportunity to purchase your images (if not all inclusive) and print products from the gallery.

I am currently working on a series called the Don't Smile Stories - Messy Heart Journals.  This is a simple add on to the session where I step aside  for a few moments during the session and just take portraits of the individual adults.  The idea is that No Smile is required, or should even be allowed.  We're seeking the other emotions that we all feel on a the day of the session, or most profoundly in our lives at the time.  This is a chance to give yourself a moment to not have to conform in any way.  Really speak to the emotional depth you have, and how that translates to photographs.  We are documenting real life, we are capturing moments of reality. 

Participation is completely optional, and there isn't an extra charge. 

If you don't want to participate that is quite alright.  Just indicate below.

If you are interested, before the session I would ask you to fill out an "interview" type questionnaire.  These answers will be the driving force, the inspiration, behind your portraits on the day of the session.  You'll have the opportunity to choose 5 of your favorite images to keep with the option to purchase more.  If you grant me permissions to use the images and your answers in my public work I will happily include all of your portraits in your session gallery.

If you love your set of images and would like a tangible item to hold on to them, I can make an album to include your images, and your answers, to complete the story of you right now. You can think of this as a professional journal.  Some of your thoughts, some of your photos kept in a keepsake to last.  It is no mystery that stories of people can be lost in a moment, between loss of memory, loss of possessions, loss of life - to having something like an album for your children and grandchildren to hold on to can allow them to get to know you just a little bit more.  Canvas, Framed Prints, and Printed Images will also be available for purchase.

I am passionate about printed products. 

My dream is for everyone to have tangible items created from their images that they can pass down to their babies continuously through the generations. 

I offer albums, wall art design, gift products, hand made photo ledges etc.  At the end of this process, I would love to know how you would like to receive your images, and what you are interested in hearing about.  Selecting the options below doesn't mean you are contracted to purchase those items, it only means you are interested in hearing about your choices. 

Please let me know how you are interested in receiving your images below.

If you purchase the full gallery, I now offer an Album as a gratitude gift from me!

I love print products.  Print all of your photos, fill your albums, line your walls.  And because so I want to gift you a session gift:

• An 8x8 Gift Album with approximately 10-15 images 

Your gift will be in either Leatherette or Suede depending on color choices.  

Please make the following choices now should you choose to purchase the entire gallery later.

The Session and Session Fee

All sessions are natural light, lifestyle, documentary, on location, creative collaborations between photographer, partners, vendors, affiliates, and clients.  

Session fee is a retainer to reserve artists time, time of partnering vendors and affiliates, appointments, meetings, travel, permits, expenses, and session time and date for scheduled session(s). This fee is non-refundable.  The session fee is due at the time of booking with a fully executed contract (this document) and retains all session's time as scheduled.

Session fee will not be split into payments.

All decision makers must sign on behalf of all participants, must be present at all meetings, and all must accept final purchases.  In short, everyone with a vote must be on bored.

While no exact number of final images for review can be predicted, generally speaking 1 hour of solid session time, without breaks, and with consistent flow - will usually produce 50 final images to review - depending on the style of the session.  This is highly dependent on cooperation of everyone to produce variety within each set of photos.  Which means, if you want to have a ton of photos to choose from, you have to work the camera, my friend - WORK IT!  :)

Investment Beyond the Session Fee

All invoices and included fees and expenses are due upon receipt.

ADDITIONAL PURCHASES

• Galleries will be available for at least one week to purchase images (if not all inclusive) and products and download purchased images.
• Discounts and credits do not always stack or combine
• All sales, purchases, fees and invoices paid are final sale after 3 day cooling off period has expired (three calendar days after payment received). Digital items are delivered immediately and cannot be refunded, exchanged, or returned.
• Any purchases left unfinalized after 30 days are subject to a re-initiation fee of $100 to reopen the project and will be at the scheduling convenience of the photographer.  There are no refunds for project left unfinalized at any point in the process.
• Investment Menus are guaranteed throughout the contract services so long as account remains in good standing and current.  

Sales tax will always be charged separately.  Shipping may be an added expense in some circumstances.  Travel expenses may change and thus may be an additional addendum to the initial invoice.

Refunds, Credits, Exchanges, Cancellations

There is a three calendar day cooling off period after payment to allow for corrections, amendments, or order changes.  For this reason, all sales are final, there are no refunds, exchanges, or returns - as they are custom processes, sessions, and photo product pieces created just for you.

Should circumstances arise in which client cannot complete the session as contracted - the session fee, at the photographer's discretion, and on a case by case basis:

• is transferable to another date within similar photo session details,
• has an expiration date of 2 years following the originally contracted session date. 
• Cancellation must be prior notice.  NO Call No Shows - or even no shows - are not considered cancellations, but instead breach of contract, and will not be eligible for refund or reschedule, or re-contract.

Photographer and other vendor services, expenses, and other fees (rental dress, HMUA, venue, travel, location permits etc) may not transfer, may not be rescheduled, cannot be refunded, and will not be included in the purchase credit outlined above.

• Vendor retainer fees are not refundable under any circumstances, and will be re-charged upon reschedule in full to respect vendor's schedule, time, and policies.

Package bundles are complete packages and cannot be separated.  Should you choose a package bundle and decide to not obtain any part of it - the value will not be discounted, refunded, or credited in any other capacity.  Remaining balances on purchase credits will not be refunded.

• Images purchased through the gallery are available immediately to download, under no circumstances will there be refunds given for digital downloads.

Late Payments

Late fees for invoices unpaid after due date

• may be assessed in the form of .25% of the total per week overdue.
• Late fees do compound
• Promotions, purchase credits, discounts, deals, bonuses, additional included services, and shipping etc will not be applicable to any account that has been left unpaid, partially paid, paid late, cancelled or re-evaluated for termination of contract/invoice.

Partial invoices paid are not refundable, exchangeable, or transferrable.  Should client admit they won't be able to complete their entire agreed upon payment plan invoiced commitment:

• A $150 fee will be assessed to the invoice for renegotiation of final services rendered, products purchased and ordered, and images and products delivered. 
• Client will use their paid-balance to purchase images or products at investment menu pricing current to the date of the project reopening. 
• Promotions, purchase credits, discounts, deals, bonuses, additional included services, and shipping etc will not be applicable to any account that has been left unpaid, paid late, partially paid, cancelled or re-evaluated for termination of contract/invoice.

Any and all applied fees and interest must be paid prior to renegotiation of paid balances use on invoices and before contract cancellation.

See Cancelling Contract outline for more information.

Contract Cancellations

The session and all services following may be subject to cancellation

• without being fully executed: contract and fees
• contract breech by client
• noncommunication, nonpayment, non compliance, non cooperation, and non collaboration of appointments, meetings, session, and print product ordering, reviewing, and finalizing
• nonpayment at any point during contract
• nonpayment of payment plans after 60 days of no communication and no payment
• nonpayment of payment plans after 90 days regardless of communication efforts
• for discretionary reasons that may not be outlined here

A $150 fee will be assessed to any account that has breeched contract for any reason and has been cancelled by the photographer, and may be retained from purchase credit at Photographer's discretion/availability of purchase credit.

• Any applied fees or interest must be paid prior to renegotiation of paid-balances use on invoices.

Promotions, purchase credits, discounts, deals, bonuses, additional included services, and shipping etc will not be applicable to any account (unpaid invoice) that has been cancelled or re-evaluated for termination of contract/invoice.

Paid balances expire after 30 days of client contract breech/photographer cancellation.  Expired funds cannot be refunded, exchanged, transferred, or used to purchase images or products regardless of paid-balance.  Photographer absorbs all paid balances without obligation to client to refund or continue/negotiate/re-open contract agreement.

Paid balances may be refunded after client request.  Any fees applicable will be deducted prior to refund.  Purchased products and images may not be refunded.

Photographer retains the right to refuse or continue contracted services, and cancel contracted services, with any client who proves profane, disrespectful, harmful, harassment, aggressive verbally, physically, or emotionally in any capacity, non reliable, routinely late or no-show to meetings, appointments, sessions, at any time during contracted services.

Photographer and team retains the right to end the session immediately in the case of abuse, mistreatment, harassment, unsafe environment etc, directed toward, or in the direct vicinity of, photographer or team.  This could lead to immediate refund of any monies available left to refund (sans fees, travel, per diem, etc and is at photographer's discretion), purchase credits will be refunded in this case only.  Images will be deleted immediately, will not be process or released nor revealed under any circumstances to client.

• A $500 fee per hour, per person on the working team, will be charged to client and may be retained from the credit (if one has been paid), for each hour left in the contract for Wedding Coverage after photographer ends coverage due to abuse, mistreatment, harassment, etc. 

Cancelled contracts, for any reason, will result in discretionary right to no longer work with client in the future.

Post Production Edit Requests

Images are subjected to creative vision.  But there may be times you as the client may want a LITTLE change 

I choose my black and white images carefully.  Sometimes it comes down to - it just didn't look as good in color as it did in black and white.  If you really want it changed to color (or BW to color), I will happily change it over quickly but know that it may not be consistent for one reason or another with your other color images.  

The following examples of an impossibly non-exhaustive list will have a minimum of a $25 fee per image per request. 

Whisps of hair clean up, teeth whitening, hair tie/watch removal, bra strap showing, clothing wrinkle etc etc etc.  

Liability Release

Photographer cannot be held liable for circumstances outside of natural control that cause loss of ability to produce promised services ie: loss of digital images due to technology malfunction, illness where it would be socially responsible to not attend social functions, injury, natural disaster, weather, death, or property damage.  Refunds will not be given, funds may be transferred as stated above.  A replacement photographer will be attempted to be found but not guaranteed.  This would be as much of a disappointment for me as it would for you!  I will do my best to make it right.  Client cannot hold photographer, nor heirs or family, personally, professionally, financially responsible.

If you or someone in your session is sick - please reach out to me to reschedule.  Health and wellbeing, and memories made, are sacred.  We can postpone until everyone is well. 

I appreciate the same flexibility and understanding if I am the one who is not well. 

The client's wishes are always respected - we will absolutely respect your wishes if you choose not to grant us model rights and permissions. Please remember all decision makers must sign on behalf of all participants, must be present at all meetings, and all must accept final purchases.  In short, everyone with a vote for purchasing/approving of photos must be onboard.  

All Minors' consent will be taken seriously.  Setting aside toddlers being toddlers, or someone having a hard day - some minors may truly not want to be photographed.  Their consent matters, we will have boundary setting conversations, in their favor, should they agree to move forward with the session.

Please note vendors may have their own Model Release Policies that must be discussed with you in order to waive, if that is your choice.  s a schinsky photography cannot grant or rescind permissions on your behalf.  It will be assumed you grant permissions to all contracted vendors, affiliates, partners, etc if you do not extend this conversation with the those external entities.

FAQ: What if I go through the session and see the photos and decide I don't want them used for your portfolio or marketing material/published work?

A: I will respect your wishes entirely!  We will discuss details, but generally if we are at the Ordering Session and you decide, after seeing the images, you don't want them shown publicly I will add a full session fee rate and the full investment amount for any previously promised gifted images or wall art to your invoice. 

If you decide you don't want your images used publicly after you've been gifted your bonuses for model call, an invoice will be sent and you will be requested to pay for your session and purchases/gifted investment retroactively.

By signing, you as the guardian agree that you

• are consenting for all minors participating to be photographed by the contracted company s a schinsky photography
• agree your minor is also consenting to be photographed
• will stay present for the entire duration of the session with your minor(s)
• are signing the contract on behalf of your minor
• acknowledge that all contracted agreements here fall as an umbrella to cover minors rights, consent, privileges, and privacies as outlined 

Google Review, Testimonial, Communication Release

In return for your honest review I would love to offer you an 8x12 print of your choice to be delivered after your review is posted to Google and Facebook after our contract is completed.

This should go without saying, but not everyone is reminded and the blurry grey lines of our current digital age can sometimes run away with our moral compass - 

• Sharing the work of a photographer/artist/creator as your own (or uncredited) is theft of their intellectual property.  
• Using screen shot/snip etc. it when you are given permissions and privileges to view the images electronically is theft of their intellectual property; and also please know you are not getting a quality "digital file" when you do this.
• Changing the images in any capacity after you've received them.

 In this contract - any images you paid for are yours to do with as you please.  Please treat all of your hired creatives the same.  Their work is hard, emotional, and constant. 

Any client known to have stolen images will be invoiced.  If invoice remains unpaid and client refuses to correct their mistakes - I will choose to not do future business with them.

Your personal information is always safe here.  We will never sell or distribute it without permissions.  Unsubscribe at any time.  

Moreover, YOU are safe here. This is a safe space for EVERYONE who wants to be here. Come just as you are. 

By signing you agree that your electronic signature on this form and any others with s a schinsky photography is valid and acknowledged as an authentic signature by all standards.  By signing you agree to receive communications of all types from s a schinsky photography.

This is a place of authenticity and creativity.  You are safe here.

Samantha Schinsky, Owner Photographer; Signing on behalf of s a schinsky photography, LLC

Round Hill, Virginia 586 215 3618, hi@samanthaschinsky.com

Please read the Terms + Conditions of Use here.